Hive Group LLC

Proposal Coordinator

Tyson's Corner, VA
Full Time
Experienced
Job Summary:
The Proposal Coordinator supports Hive Group in winning new Federal Government and commercial business by assisting proposal teams with coordination and desktop publishing throughout the proposal development lifecycle. The individual in this position works seamlessly with and reports to the Proposal Manager during the execution of the proposal to ensure all milestones within the proposal lifecycle are met with compliant, compelling and high quality proposal products. This position reports to the Senior Proposal Manager.


Position Responsibilities:
  • Analyze the RFP instructions and manage the overall desktop publishing, production, and delivery requirements of the proposal in coordination with the Proposal Manager
  • Coordinate and distribute Requests for Proposals (RFPs), Requests for Information (RFIs), Requests for Quotations (RFQs), Amendments, Final Proposal Revisions (FPRs), and Evaluation Notices (ENs) to the proposal team, including teaming partner(s) and subcontractor(s), as appropriate and as directed
  • Create the Proposal Production Specification Sheet, Delivery Plan, and Submission Checklists
  • Review and update the proposal schedule in coordination with the Proposal Manager, establishing realistic and achievable deadlines for desktop publishing, graphics, all reviews, and editing
  • Perform template creation, desktop publishing, and formatting on various proposal volumes/sections
  • Maintain configuration and version control of all proposal files
  • Prepare files for proposal reviews and combine reviewer comments for proposal team adjudication
  • Coordinate administrative and logistics tasks throughout the proposal process to support all aspects of the proposal process including, but not limited to, the writing, pricing, recruitment, reviews, production, security, IT support, contracts teams, and meetings
  • Support the administration of proposal sites (SharePoint, or other proposal development tools)
  • Develop and maintain the proposal responsibility matrix and assignment action tracker
  • Prepare and update the wall or virtual wall on a daily basis in accordance with the proposal instructions, inclusive of all RFP amendment and any other changes
  • Interface with the writers and the Graphics Manager to maintain configuration control for creating, formatting, and editing graphics, covers, and spines
  • Confirm and obtain final proposal signatures
  • Lead all proposal production efforts, including the preparation of electronic file submissions and/or the production and packaging of final hard-copy proposal materials, supporting in-house printing and packaging or coordinating with outside print shop services, if necessary
  • Support the Proposal Manager during final book check of proposal deliverables to the Customer
  • Identify additional proposal resources needed per the Proposal Manager/Marketing Services Manager
  • Coordinate with office security for facility access and badging of the proposal team
  • Work with IT to establish new email accounts and access to web-based proposal sites for all proposal team members to include consultants, subcontractors, and/or teaming partners

Job Qualifications:
  • Bachelor’s Degree
  • 2+ years’ relevant experience in functional areas like requirements analysis, technical writing/document development, and project coordination. Prior proposal experience is desirable but not required
  • Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
  • Federal Government proposal experience
  • Ability to attend to detail and work in a time-conscious and time-effective manner
  • Ability to communicate effectively with all audiences including but are not limited to management, coworkers, teammates, and other stakeholders
  • Proficient in Google Suite, MS Word, PowerPoint, MS Excel, and Adobe
  • Ability to attend to detail and work in a time-conscious and time-effective manner
  • Proactive individual with strong attention to accuracy and detail in a schedule-driven environment
  • Customer service oriented and able to work independently with minimal supervision
  • Excellent writing, grammar, and spelling ability
  • U.S. Citizenship required
  • Ability to obtain necessary security clearances
  • Ability to work unpredictable schedules, including overtime, evenings, weekends, and sometimes holidays
  • Proficient knowledge of Shipley methodology
  • Ability and flexibility to learn new processes and quickly adapt to changing environments

Preferred Requirements:
  • Google Suite experience/proficiency
Hive Group is an Equal Employment Opportunity / Affirmative Action employer dedicated to making all employment decisions without regard to race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, registered domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other protected status in accordance with applicable federal, state, and local laws. Hive Group hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
 
Share

Apply for this position

Required*
Apply with Indeed
We've received your resume. Click here to update it.
Attach resume or Paste resume
Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.
Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status


Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury
Please check one of the boxes below:

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

You must enter your name and date
Human Check*